For a very long time, I used note-taking apps for task management. But none of them suited my needs until I switched to task management apps. Although many apps are available on the play store, I like the Microsoft To-do app. This is because it bundles amazing features.
Contents1. Change the order of the list2. Change list icon 3. Add Emoji as list icon4. Change the theme of the list5. Sort tasks6. Add to Important7. Add sublist and notes8. Add a due date and reminders9. Hide completed tasks10. Add tasks from the notification bar11. Disable end sound12. Change theme13. Collaborate14. Share listsMake your life easier
If you are a beginner in this application or if you have been using it for a while now, we will tell you about its best features. In other words, you'll learn how to use the Microsoft To-do Android app like a pro.
Let's start.
The Microsoft To-do app displays the list in the order they were created. The newly created list will be available at the bottom. But it's not permanent because you can rearrange the lists.
To do this, follow these steps:
Step 1: Open the Microsoft To-do app and tap the three-bar icon in the upper left corner.
Step 2 :You will find all your lists here. Long press the name of the list and drag it to change its position.
By default, all lists have the same icon. It is a known fact that images or icons are more easily recognizable than text. To quickly differentiate lists, you can change their icon.
Here's how.
Step 1: From the navigation drawer, open the list whose icon you want to change.
Step 2 :Once in the list, tap the three-dot icon in the upper right corner and select Rename List from the menu.
Step 3: From the context menu, tap the emoji icon on the left side. You will get some icons. Select the one you like and click the save button.
If you don't like the default set of emoticons offered as icons, you can also add any emoji you like. Once you hit the Rename list option, just insert an emoji from your keyboard before the name of the list and hit the save button. The application will treat it as the list icon. This will only work if you haven't set an icon yet.
However, if you have already set an icon from the offered emojis, tap the same emoji icon again in the context menu and tap Remove emoji. After deleting it, you can add an emoji manually before the list name as mentioned above.
Note: The app does not support all images. You can only set some. The Microsoft To-do app lets you set a different theme for each list. It also offers the possibility to change the theme or the image of the list.
Here's how.
Step 1: Open the list and tap the three-dot icon in the upper right corner. Select Change Theme from the menu.
Step 2: You will get two rows at the bottom. One for the color and another for the image. Set them as you wish.
Although Microsoft does not provide a sorting option for lists, it does provide one for tasks. In a list, you can sort your tasks according to various parameters such as alphabetical order, creation date, due date, etc. Again, this feature is available separately for each list.
To sort tasks in a list, open the list and tap Sort after tapping the three-dot icon. Then select the sort mode.
Along with smart lists like My Day and Planned, the Microsoft To-do app lets you manually mark tasks as important. These will appear in a separate list called Important.
To add tasks to this list, tap the Star icon next to each task.
I use the Microsoft To-do app, and what I like is that it lets me create subtasks. Known as steps, you can add them under each task. You can also add notes to each task in a list.
To add subtasks, tap the task under a list. Then tap Add step. Similarly, add your notes in the Add note section.
To boost your productivity, Microsoft To-do offers amazing features like reminders, due dates, and recurring tasks. You can use the Repeat option to remind yourself of certain tasks that you perform daily. If you have a habit of forgetting things, you can set all three.
To do this, open a list and tap the task. Then tap on the respective options to set them.
Once you complete the tasks, you can either keep them visible or hide them. Hiding them makes it easy to see unfinished tasks.
Note: You can change this behavior separately for each list.To hide completed tasks, open the list and tap the three-dot icon. Then select Hide completed tasks.
The usual way to add tasks is to launch the app and then add tasks. When you want to add a task quickly, the usual way is cumbersome.
Fortunately, you can create tasks directly from the notification bar. To do this, you must first activate it in the settings.
Here are the steps:
Step 1: Tap the three-bar icon in the upper left corner and in the navigation drawer, tap your account name at the top. This will take you to the settings.
Step 2 :Scroll down and enable quick add notification. Once you have enabled it, open the notification panel. You'll find the Microsoft To-do tab here. Tap it to create tasks quickly.
Once you complete a task, you get the task completion sound. It may be annoying to others and you can turn it off in the app settings. To do this, turn off the toggle for Enable end sound.
Google takes a while to provide a dark theme for its apps. Meanwhile, Microsoft offers the dark theme for almost all apps, including the To-do app.
To change the theme, go to Microsoft To-do settings by tapping your account name in the drawer. Then tap on Theme and choose between Light or Dark.
One of the essential features that most people look for in a to-do app is the ability to collaborate. Fortunately, Microsoft To-do lets you invite people to join your lists. Once they accept the invite, they can view and edit all tasks in that particular list.
To invite others, open the list and tap the Collaboration icon at the top. Then tap Send invitation link and share it with relevant people.
You can also share lists with others without adding them as collaborators. To do this, tap the three-dot icon in the list and select Send a copy. Then select the app you want to share it in and the app will share a text version of your list.
With so many things happening around us, we need to use an eco-friendly way of using To-do apps to manage our time and tasks appropriately. To make it a bit simpler, use the Microsoft To-do app for task management.
Since this app is available on platforms like iOS, Windows, and a web version is also available, you can create tasks from any device. And with the features mentioned above, you can use it like a pro.
